Generative AI Policy

Introduction

Jurnal Pendidikan Vokasi recognizes the growing use of Generative Artificial Intelligence (Generative AI) and AI-assisted technologies in scholarly research and academic writing. These technologies may assist authors in improving language quality, organizing information, generating ideas, coding, and conducting literature exploration. However, the use of AI also presents challenges related to accuracy, transparency, research integrity, confidentiality, copyright, and intellectual responsibility.

JPV supports the responsible and transparent use of AI in accordance with internationally recognized principles of publication ethics. This policy has been developed with reference to recommendations from the Committee on Publication Ethics (COPE), the International Committee of Medical Journal Editors (ICMJE), the World Association of Medical Editors (WAME), the STM Association, Elsevier, and Springer Nature.

Authors, editors, and reviewers are expected to comply with the following policy.

1. Policy for Authors

Authors may use Generative AI or AI-assisted technologies to support specific aspects of manuscript preparation, including:

  • improving grammar, spelling, punctuation, and readability;
  • enhancing academic writing style;
  • translating text;
  • organizing references or literature;
  • brainstorming ideas;
  • coding assistance;
  • literature classification; and
  • data visualization, provided that all outputs are carefully verified by the authors.

Authors remain fully responsible for the originality, scientific accuracy, integrity, and validity of every part of the manuscript.

The use of AI does not transfer responsibility from the authors.

2. Responsible Use of AI

Generative AI may assist authors but must not replace scholarly judgment.

Authors are responsible for:

  • verifying every AI-generated statement;
  • checking the accuracy of citations and references;
  • ensuring that no fabricated data, references, quotations, or results are included;
  • ensuring that confidential or copyrighted information is not improperly disclosed; and
  • confirming that all interpretations and conclusions are scientifically justified.

Authors must carefully review all AI-generated outputs before submission.

3. Disclosure of AI Use

If Generative AI or AI-assisted technologies have been used during manuscript preparation, authors must disclose this use in the manuscript.

The disclosure should include:

  • the name of the AI tool;
  • the version (if available);
  • the purpose of use; and
  • the section(s) in which AI was used.

The disclosure should be placed in either the Methods section (when AI contributes to the research methodology) or the Acknowledgements section (when AI is used only for writing assistance).

Example

Generative AI Statement

During the preparation of this manuscript, the authors used ChatGPT (OpenAI) to improve the language and readability of the manuscript. All AI-generated outputs were carefully reviewed, edited, and verified by the authors, who take full responsibility for the final content of the article.

4. AI and Authorship

Generative AI tools cannot be listed as authors or co-authors.

AI systems cannot:

  • take responsibility for the content;
  • approve the final manuscript;
  • meet authorship criteria; or
  • sign copyright or publishing agreements.

Only humans who satisfy the journal's authorship criteria may be listed as authors.

5. Unacceptable Uses of AI

Jurnal Pendidikan Vokasi does not permit the use of Generative AI for:

  • generating fabricated or falsified research data;
  • generating fake references or citations;
  • producing inaccurate scientific claims without verification;
  • replacing critical scientific interpretation;
  • generating peer-review reports;
  • manipulating research findings;
  • producing fraudulent images, figures, tables, or datasets without disclosure;
  • creating plagiarism or disguised plagiarism.

Any suspected misuse may result in editorial investigation in accordance with the journal's publication ethics policy.

6. AI-Generated Images, Figures, and Research Data

AI-generated or AI-manipulated images, figures, graphical abstracts, research data, or visual materials are generally not permitted unless:

  • their use is scientifically justified;
  • the methodology is fully described;
  • their use is clearly disclosed; and
  • they do not compromise research integrity.

Editors reserve the right to request the original source files or additional documentation.

7. Confidentiality

Authors should avoid uploading confidential, proprietary, copyrighted, or sensitive research materials into public AI systems that may retain or reuse submitted information.

Authors are responsible for ensuring compliance with applicable privacy, copyright, and institutional policies.

8. Policy for Editors

Editors may use AI-assisted tools for limited administrative purposes, such as language improvement or workflow support.

However, editors must not upload unpublished manuscripts, reviewer reports, confidential files, or personal information into public AI systems.

Editors remain fully responsible for all editorial decisions.

9. Policy for Peer Reviewers

Peer reviewers must maintain strict confidentiality throughout the peer-review process.

Reviewers must not upload manuscripts, supplementary files, figures, tables, datasets, or reviewer comments into public Generative AI systems.

AI may be used only for minor language editing of reviewer comments, provided that:

  • manuscript confidentiality is maintained; and
  • the reviewer remains fully responsible for the content of the review.

10. AI Detection

Jurnal Pendidikan Vokasi may use AI-detection software or other editorial screening tools as part of its quality assurance process.

However, editorial decisions will not be based solely on AI-detection scores.

Any concerns regarding inappropriate AI use will be evaluated through editorial assessment, communication with the authors, and consideration of publication ethics.

11. Compliance with Publication Ethics

Failure to comply with this policy may result in:

  • requests for clarification;
  • manuscript revision;
  • rejection of the submission;
  • publication of corrections;
  • article retraction; or
  • other editorial actions deemed appropriate under the journal's publication ethics policy.