Generative AI Policy

Humanika: Kajian Ilmiah Mata Kuliah Umum

Humanika: Kajian Ilmiah Mata Kuliah Umum recognises the potential of generative artificial intelligence (AI) and AI-assisted technologies to support scholarly research, academic writing, and knowledge development. When used responsibly, these technologies may assist authors in organising ideas, exploring research questions, synthesising literature, improving language, and supporting selected research activities.

However, generative AI must not replace human critical thinking, scholarly expertise, independent judgement, or original intellectual contribution. Humanika is committed to maintaining academic integrity, transparency, research quality, confidentiality, and accountability in scholarly publishing. This policy applies to authors, reviewers, editors, and other parties involved in the journal's publication process.

1. General Principles

Humanika permits the responsible use of generative AI and AI-assisted technologies, subject to the following principles:

1. Human responsibility. Authors remain fully responsible and accountable for the accuracy, originality, integrity, and ethical compliance of their manuscripts, including all content produced or assisted by AI tools.
2. Transparency. The use of generative AI beyond basic spelling, grammar, and punctuation correction must be disclosed to the journal.
3. Original intellectual contribution. AI tools may support the research and writing process but must not replace the authors' own analysis, interpretation, argumentation, or scholarly judgement.
4. Accuracy and verification. Authors must verify AI-generated information, including factual claims, statistical interpretations, quotations, citations, and references. Fabricated or unverifiable sources must not be included in a manuscript.
5. Privacy and confidentiality. Users must protect personal information, confidential research data, unpublished manuscripts, and third-party intellectual property when using AI tools.
6. Publication ethics. The use of AI must comply with the journal's publication ethics, authorship criteria, plagiarism policy, copyright requirements, and applicable research ethics standards.

AI tools cannot be listed as authors or co-authors because they cannot assume responsibility for the research, approve the final manuscript, declare competing interests, or fulfil the obligations of authorship.

2. Policy for Authors

2.1. Permitted Uses

Authors may use generative AI and AI-assisted technologies to support appropriate tasks during manuscript preparation, including:

• Improving grammar, spelling, punctuation, readability, and academic language.
• Organising manuscript sections and improving the clarity of arguments.
• Generating preliminary research ideas, keywords, or search strategies.
• Supporting preliminary literature exploration and identifying potentially relevant research.
• Assisting with coding, data organisation, or analytical procedures when appropriate to the research design and method.
• Supporting translation or language editing, provided that the meaning, context, and accuracy of the original material are preserved.

The use of these tools does not relieve authors of the obligation to verify the resulting content and ensure that the final manuscript reflects their own scholarly contribution.

2.2. Responsibilities of Authors

Authors who use generative AI must:

1. Carefully review and verify all AI-assisted content before including it in a manuscript.
2. Confirm the existence, accuracy, relevance, and bibliographic details of every cited source.
3. Ensure that AI-assisted writing does not constitute plagiarism, misrepresentation, fabricated evidence, or the unauthorised reproduction of copyrighted material.
4. Revise AI-generated material critically so that the manuscript reflects the authors' own reasoning, interpretation, and scholarly contribution.
5. Disclose qualifying AI use in the manuscript and provide further details when requested by the editors.
6. Check the terms and conditions of the AI tools used, particularly regarding data protection, confidentiality, intellectual property, and the use of submitted inputs for model training.
7. Ensure that all research data, interpretations, findings, and conclusions are supported by verifiable evidence.

Authors must not use AI to fabricate data, invent research participants or results, generate false references, misrepresent research procedures, or conceal substantive AI-generated contributions.

2.3. Privacy, Confidentiality, and Intellectual Property

Authors must not enter confidential information, personally identifiable data, sensitive research materials, or unpublished work belonging to others into an AI system unless there is an appropriate lawful basis, the necessary authorisation, and adequate protection of the information.

Authors are responsible for assessing whether an AI tool's terms of service permit the intended use and whether the tool provides adequate safeguards for research data and intellectual property.

3. Disclosure of Generative AI Use

Authors must disclose the use of generative AI or AI-assisted technologies when these tools contribute substantively to the preparation, development, analysis, or presentation of a manuscript.

Basic spelling, grammar, and punctuation correction does not require a separate declaration, provided that it does not involve substantive rewriting or the generation of new scholarly content.

The declaration must be included in a separate section entitled Declaration of Generative AI Use, placed before the References section. Authors must identify the AI tool, its version where available, the purpose of its use, the stage of the research or writing process in which it was used, and the extent of human review and verification.

If AI is used in data collection, data processing, analysis, or another component of the research methodology, its use must also be described in sufficient detail in the Method section to allow appropriate scholarly assessment and, where applicable, replication.

Authors must ensure that the declaration accurately reflects their actual use of AI tools. The editors may request additional information when necessary to assess compliance with this policy.

4. Authorship and Accountability

Generative AI tools must not be credited as authors or co-authors of manuscripts submitted to Humanika. Authorship is reserved for individuals who meet the journal's authorship criteria and can accept responsibility for their contributions.

Human authors are responsible for:

• The originality and integrity of the manuscript.
• The accuracy of the research data, analysis, interpretations, and conclusions.
• The validity and traceability of references and other supporting evidence.
• Compliance with ethical requirements, copyright, and intellectual property rights.
• The completeness and accuracy of AI-use disclosures.
• Approval of the final manuscript and accountability for the published work.

Undisclosed or inappropriate use of AI may be considered a breach of publication ethics and may result in editorial action in accordance with the journal's applicable policies.

5. Use of Generative AI in Figures, Images, and Artwork

Humanika does not permit the use of generative AI or AI-assisted technologies to create or materially alter figures, photographs, illustrations, graphical abstracts, or other visual materials submitted as part of a manuscript.

This restriction includes using AI to introduce, remove, obscure, reconstruct, or manipulate visual elements in ways that may misrepresent the underlying information or evidence. Routine adjustments to brightness, contrast, or colour balance may be acceptable when they do not obscure, remove, or distort information.

An exception may be considered when AI-based image generation or processing is an integral part of the research design or methodology. In such cases, authors must describe the procedures transparently and reproducibly in the Method section, including the tool or model name, version where available, developer or manufacturer, and the purpose and extent of its use. The editors may request original, unprocessed images, raw data, or other supporting materials for assessment.

The use of generative AI to produce graphical abstracts or other scholarly artwork is not permitted. The use of AI-generated cover artwork may be considered only with prior permission from the editor and publisher, appropriate clearance of intellectual property rights, and proper attribution.

Authors remain responsible for ensuring that all submitted visual materials are authentic, accurate, ethically obtained, and compliant with copyright requirements.

6. Policy for Reviewers

Peer review is a confidential and independent scholarly process requiring critical judgement, subject expertise, and professional accountability.

Reviewers must not upload submitted manuscripts, manuscript excerpts, supplementary files, review reports, or confidential communications into generative AI systems. This prohibition applies even when the intended purpose is limited to language editing, summarisation, or assistance with preparing reviewer comments.

Reviewers must not use generative AI to conduct, formulate, or determine their scientific assessment of a manuscript.

Reviewers are expected to:

1. Evaluate manuscripts independently and objectively, based on their expertise.
2. Maintain the confidentiality of all manuscript materials and editorial communications.
3. Provide original, evidence-based, constructive, and professionally appropriate feedback.
4. Take full responsibility for the content and recommendations in their review reports.
5. Inform the editor if they identify suspected undisclosed or inappropriate AI use that may compromise research integrity.

7. Policy for Editors

Editors are responsible for ensuring that manuscripts are handled confidentially and evaluated fairly, independently, and consistently with Humanika's editorial standards.

Editors must not upload submitted manuscripts, unpublished research materials, reviewer reports, editorial correspondence, or decision letters into generative AI tools, including for language editing, summarisation, or administrative assistance.

Editors must not delegate manuscript evaluation, reviewer assessment, editorial recommendations, or publication decisions to generative AI systems.

Editorial responsibilities include:

• Assessing the scientific quality, originality, relevance, and ethical compliance of submissions.
• Making editorial decisions based on scholarly judgement and the journal's established procedures.
• Protecting confidential information and the intellectual property of authors and reviewers.
• Reviewing AI-use declarations and requesting clarification when necessary.
• Addressing suspected violations in accordance with the journal's publication ethics and research misconduct procedures.

The editor retains full responsibility for editorial decisions and communications with authors. Any decision concerning suspected AI misuse must be based on appropriate assessment and available evidence rather than solely on the output of an automated AI-detection tool.

8. Suspected Violations and Editorial Actions

Humanika takes suspected violations of this policy seriously. Potential violations include:

• Failure to disclose substantive AI use when disclosure is required.
• Fabrication of references, quotations, data, research findings, or other evidence using AI.
• Presentation of AI-generated content as original scholarly work without appropriate review, verification, or disclosure.
• Unauthorised use of AI-generated or AI-altered images and other visual materials.
• Breaches of confidentiality, data protection, or intellectual property rights.
• Use of generative AI by reviewers or editors in ways prohibited by this policy.

When a potential violation is identified, the editor may request an explanation, a revised declaration, supporting documentation, original research data, or other relevant evidence.

Depending on the nature and severity of the violation, editorial action may include returning a manuscript for correction, rejecting a submission, suspending the review process pending clarification, or initiating a correction, expression of concern, or retraction for a published article, where warranted.

All cases will be handled fairly and consistently with Humanika's publication ethics, research misconduct, plagiarism, and correction and retraction policies. Authors, reviewers, and editors may be asked to provide further information to clarify the circumstances of the suspected violation.

9. Policy Review and Updates

Humanika may review and update this policy in response to developments in generative AI technology, scholarly publishing standards, research ethics, and relevant recommendations from recognised publication ethics organisations.

Authors, reviewers, and editors are responsible for complying with the version of the policy applicable to their participation in the journal's publication process.

Guiding Principle

Generative AI may assist scholarly work, but human authors remain responsible for the research, its integrity, and its published conclusions.